Trainee Administration Officer

Trainee Administration Officer

Job No: VRN2627069

Location: Biloela

DUTIES AND RESPONSIBILITIES

• Liaise with Council staff, the public, consultants, utility and government authorities.
• Assist in the continuous improvement of work processes and develop new practices as required.
• Undertake routine administrative tasks as required by the position.
• Register correspondence and relevant documentation into Council’s electronic correspondence management system, quality system and relevant IT systems (Magiq, Z-drive, etc.) • Contribute to the promotion of the image of the Council and the maximisation of good public relations
• Undertake routine administrative tasks as required by the position e.g. timesheets
• Assist senior staff to continuously improve work processes and develop new practices as required
• Participate in training, exercises and response to disaster management and recovery as required
• Undertake other relevant duties as directed, consistent with skills, competence and training.

QUALIFICATIONS, EDUCATION AND LICENCE REQUIREMENTS

Compulsory

• Willingness and  ability to obtain Certificate III in Business Administration
• Queensland C class drivers licence

ABILITIES, SKILLS AND KNOWLEDGE REQUIRED

Compulsory

• Sound level of keyboard and computer skills
• Working knowledge or the MS Office Suite of programs
• Customer service skills
• Sound level of oral and written communication skills
• A strong commitment to maintaining confidentiality
• Ability to work effectively within a team
• Ability to establish work priorities and meet deadlines
• Sound understanding of and commitment to EEO and WHS principles and practices

CORPORATE OBLIGATIONS

The Employee agrees to comply with the following:

• Workplace Health and Safety policies and procedures
• Customer service standards 
• Council’s Code of Conduct 
• Environment and Sustainability policy and procedure
• Human Rights legislation, actively promoting its principles in all activities
• Human Resources policies and procedures
• Financial Management policies and procedures
• Records Management policies and procedures
• Disaster Management policies and procedures

SPECIFIC CONDITIONS/REQUIREMENTS

• The employee acknowledges that this role requires them to hold and maintain a class ‘C’ manual driver's licence and that the loss of licence may jeopardise employment with Council
• The employee acknowledges that the role requires frequent travel throughout the Shire and requires the ability to stay overnight in other towns within the Shire.